– Set Out of Office (Auto Reply) in Outlook , , , , , and
Feb 27, · Thank you for posting in Microsoft Community. As I understand you want to set Out of Office reply to every email sent to you. I would like to ask few questions regarding the issue: 1. What is the type of email account configured in outlook (POP, IMAP, MAPI or Exchange)? 2. How have you set the Out of Office reply? Select File > Automatic Replies. Note: If you don’t see the Automatic Replies button, follow the steps to use rules to send an out of office message. Select Send automatic replies. If you don’t want the messages to go out right away, select Only send during this time range. Choose the dates and times you’d like to set your automatic reply for. To see which type of Outlook email account you have, open Outlook, and in the menu bar select Tools > Accounts. Then, on the left pane of the Accounts box, select the email account. If you’re using a Microsoft Exchange account, go to Send automatic Out of Office replies from Outlook for Mac and follow the steps under “View this if you have an.
– Microsoft outlook 2013 email out of office reply free
Only certain types of accounts support the Automatic Replies Out-of-Office feature. If you don’t see the Automatic Replies button, your email account doesn’t support this feature. However, if you leave Outlook running while you’re away, you can use rules to reply to your email messages automatically. Rules also allow you to forward emails to another account, mark messages as read, or move them to a folder automatically.
For more information on working with rules, see Manage email messages by using rules. When you click File in Outlook, you should see a screen that looks something like this:. If you see a button that says Automatic Replies , see Send automatic out of office replies from Outlook. Otherwise, use the following steps to create a template to reply to messages and set up Outlook to reply to every message you receive.
Click Save. You can create a new template every time you’re out of the office or reuse an existing template. Now you’re ready to use that template to create your Out of Office rule. Under Start from a blank rule , click Apply rule on messages I receive and click Next. To reply to every email message you receive, leave the Step 1 and Step 2 boxes unchanged and click Next again.
Select Yes when Outlook asks you if you want to apply this rule to all messages. Under What do you want to do with the message, in Step 1: Select action s , select reply using a specific template. Under Step 2: Edit the rule description , click the underlined text for a specific template.
Select the template you created above, and then select Open and Next. By default, Turn on this rule is checked. If you’re ready to turn on your out of office reply now, select Finish. Otherwise, uncheck this box. You can turn the rule on at a later date. Note : In order to have the rule send automatic replies to your email messages while you’re gone, you must leave Outlook running. If you created your out of office template and rule a few days before you needed it, turn the rule on using the following steps.
In the Rules and Alerts dialog box, on the E-mail Rules tab, find the rule you created and check the box to the left of the rule. Then select OK. Manage and organize.
Use rules to create an out of office message. When you click File in Outlook, you should see a screen that looks something like this: If you see a button that says Automatic Replies , see Send automatic out of office replies from Outlook. Create an out-of-office template In Outlook, create a new email message. Enter a subject and message body for your out-of-office template. You can add any necessary exceptions, then select Next. Give your rule a name, for example, Out of Office. Turn on a rule If you created your out of office template and rule a few days before you needed it, turn the rule on using the following steps.
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– Video: Set up automatic replies and inbox rules